Student Refund Schedule

  • Disclaimer: Title IV Regulations allows the University 14 calendar days after funds are disbursed to process a refund. [Federal Regulation 34 CFR 668.164(a)]

    Non-financial aid refunds are processed at the end of the final add/drop period for each semester as dictated by the Academic Calendar.  Refunds are based on the College’s Withdrawal and Refund Policies, found in the College Catalog. All refund checks are submitted through the State of Maryland. Students who have debts owed to the State of Maryland are subject to garnishment.

    Below are the scheduled dates for student refunds to be processed for the Fall 2025 semester:

    Fall 2025
    Classes Start
    DISBURSMENT DATE
    Classes that start the week of August 25th (Accelerated I 8-week session)
    September 16th
    Classes that start the week of August 25th (16-week session)
    September 16th
    Classes that start the week of September 8th (14-week session)
    September 30th
    Classes that start the week of September 22nd (12-week session)
    October 9th
    Classes that start the week of October 6th (10-week session)
    October 21st
    Classes that start the week of October 20th (Accelerated II 8-week session)
    October 31st
     
    *Students will receive their refund 14 days after the aid has been disbursed. Refunds are issued to students via check or direct deposit.

    *Dates are subject to change.

    Financial aid refunds are processed by Heartland ECSI, a third-party service provider. Students will receive an email from Heartland ECSI to select their preferred method of refund (i.e., direct deposit or paper check).

    Heartland ECSI disburses your refund to the bank account you have on file. Direct deposit is currently the only method for refund available. To set up direct deposit with Heartland ECSI follow the steps below:

    1. Login to https://heartland.ecsi.net/index.main.html#/access/signIn. We recommend you use Google Chrome as your browser.
    2. Register by creating your own profile. Make sure you set up a unique login and password.
    3. Set up the account you want your refund to go to using your unique Heartland Key to connect your account with the university.
       
      Your username is your Canvas ID and not your student ID. If you have forgotten your Canvas ID, click here.

     The College does not endorse or recommend any banking/financial institution.