Central Receiving and Logistics

  • Forms & Processes 

    The Property Control Action Request Form (PCAR) is required for the Transfer, Move, Surplus, or Disposal request of any State tagged property. 

    Property Control Action Request Form 

    The following process must be followed to move or transfer any State tagged property. 

    PCAR Move or Transfer Process Map 

    The Following process must be followed to dispose of or surplus any State tagged property. 

    PCAR Surplus or Disposal Process Map 

    The Storeroom Supply Requisition Form must be used if your department is requesting paper stock. 

    Storeroom Supply Requisition Form 

    If you need to send mail on behalf of the College, you must complete the Mailroom Postage Request Form and bring it to the mailroom along with the envelope(s) to be mailed.  

    Mailroom Postage Request Form 

    If you need duplications services, you must complete the Duplication Services Request Form and bring to the Mailroom along with the documents to be duplicated. 

    Duplication Services Request Form 

     

    Property Control Action Requests 

    If you need to request to Transfer, Move, Surplus, or Dispose any State tagged Property, a work order must be completed using the following steps: 

    1. Complete a Property Control Action Request Form 
    2. Log into Asset Essentials. 
    3. Click “+ New” to create a new work order. 
    4. Fill in all applicable data in the Work Order Details section. 
    5. Provide a detailed explanation of the service being requested in the Work Requested section. 
    6. Add the location of the requested service in the Work Source section. 
    7. In the Type of Work Section: 
      • From the Work Category drop down menu select “Logistics”. 
      • From the Problem drop down menu select: 
        • Moving: If you need a State tagged asset moved or transferred. 
        • Surplus: If you need a State tagged asset put into surplus or disposed of. 
    1. Use the Attachments section to add the completed PCAR form to the work order. We cannot complete the requested service without a PCAR form. 
    2. Review all entered data for accuracy. 
    3. Click Save in the upper lefthand corner to submit the work order. 

    Once the work order is received, we will reach out to you to schedule the requested action for a day and time that works best for you. 

    NOTICE 1: No State tagged assets will be moved without a work order and PCAR form being submitted first.  

    NOTICE 2: Moving State tagged assets without prior authorization of the Property Department is against the policies of BCCC and the Department of General Services (DGS). 

    The Property Department must be made aware of any plans to relocate tagged assets by using the Property Control Action Request form (PCAR) so that the inventory database can be updated accurately to reflect the new location(s) once the asset(s) are relocated, as well as provide a written record for DGS auditing purposes.  

    The only exemptions are items such as laptops, cellphones, and other mobile IT equipment assigned for potential off campus usage. Some mobile equipment such as carts, dollies etc., and some mobile training equipment, are exempt as well, as long as the equipment is to be stored in its assigned location and is returned as promptly as possible to that assigned location when not in use. 

    NOTICE 3: All furniture (file cabinets, storage cabinets, desk drawers, etc.) must be cleared of any items before the scheduled move date. No furniture will be moved if it is not empty. 

     

    Event Requests

    If you are planning an event and need to request a reserved space to be setup or broken down, a work order must be submitted in Asset Essentials by completing the following steps: 

    1. Confirm that your desired meeting space is available to reserve for your event. Once the space is reserved: 
    2. Log into Asset Essentials. 
    3. Click “+ New” to create a new work order. 
    4. Fill in all applicable data in the Work Order Details section. 
    5. Provide a detailed explanation of the setup being requested (i.e. Number and shape(s) of tables, number of chairs per table, extra tables for registration or food, if tablecloths will be needed, etc.) in the Work Requested section.  
      Please be as detailed as possible to ensure that your event is set up exactly as you want it to be. 
    6. Add the location of the requested service in the Work Source section. 
    7. In the Type of Work Section: 
      • From the Work Category drop down menu select “Logistics”. 
      • From the Problem drop down menu select: 
        • Event Setup: If you need a scheduled event setup. 
        • Event Breakdown: If you need a completed event broken down. 
    8. If you have a preferred layout diagram, please use the Attachments section to add the form to the work order.  
    9. Review all entered data for accuracy. 
    10. Click Save in the upper lefthand corner to submit the work order. 

    NOTICE 1: If possible, you must submit any event requests at least 48 hours in advance. This provides flexibility for us to ensure that there are no scheduling conflicts for the setup and that we can properly prepare all tables, chairs, and other requested items in time for your event.  

    This also allows time for Environmental Services to clean and prepare the space as needed as well. 

    NOTICE 2: If your event requires the use of audio/visual equipment (i.e. projectors, microphones, speakers, etc.) you must submit a separate ticket to the IT Help Desk using the following email: helpdesk@bccc.edu. Only IT can provide these items. 

    NOTICE 3: Your event request may be declined at our discretion if the preceding steps are not followed.